Image Reproduction Request for Electronic Media or Television/Film/Video

Please agree to the terms and conditions and then fill out the form completely. Requests submitted with missing information may be delayed or returned to the requester.

Fill out one form per image requested. All requests are subject to approval.


Terms of Use for Electronic Media or Television/Film/Video

  1. Permission for reproduction is contingent upon receipt of advance payment and a signed copy of these guidelines.  When placing an order, please state fully, in writing, the intended use of the material requested.
  2. NMWA is not responsible for obtaining necessary permission from third-party copyright holders.  The requestor is responsible for securing any and all copyright permissions from the copyright holder unless the work is in the public domain. 
  3. NMWA reserves the right to revoke the permission and license granted herein at any times if NMWA is requested to do so by a third-party rights holder in the Image(s).
  4. Advance payment required.  Each check or money order, made payable to NMWA, will be deposited upon receipt.  Payment shall be made out in U.S. dollars and must be issued through a U.S. bank.  Rental fees are payable whether or not the transparencies are used.  Payment-in-kind shall be calculated according to wholesale pricing.
  5. Reproduction rights are nonexclusive for on Production in one language.  Additional language versions, works including subtitles, and other derivative works based on Production must be separately licensed.  
  6. The permission and license granted herein is for the Production only.  Application may only make analog and digital copies as absolutely necessary in intermediate process steps to the creation of the video, film, CD-ROM, DVD, electronic publication or website.  NMWA does not otherwise grant permission to reproduce or process any images in digital format, and such permission must be separately licensed.
  7. Caption and credit will be provided by the museum and must accompany each reproduction.  This information will include the following:  artist's name, nationality, birth and death dates, title and date of the work, medium, dimensions, and credit "The National Museum of Women in the Arts, Gift of--------" if appropriate.  This information must be included in its entirety and specified order in the publication: in an area of the Production devoted to such information; in the case of films or video tapes, in the credits; in the case of filmstrips, adjacent to the image or in an accompanying manual; and on the face of posters.  Any proposed changes to any element of this information must be submitted to the Rights and Reproductions Office prior to relevant production deadlines.
  8. Reproductions may not be bled, tinted or cropped in any way.  If a detail of the photograph is to be used, special permission must be obtained from the Rights and Reproductions Office.  Label copy must then specify that said image is a detail.  Image may not be superimposed over an image.  CD-ROM images shall be designed so that digital images are accessible only as screen displays and not as individual files.  Resolution shall not exceed 512 x 768 pixels and 72 dpi definition.
  9. Applicant will obtain NMWA’s prior written approval of the final presentation of the Image(s) prior to general distribution of the Production if required by NMWA.  Such approval will not unreasonably be withheld, and will be based upon presentation of the image as regards color, cropping, identification, credit, placement with other images, etc.
  10. Applicant will defend, indemnify and hold NMWA harmless from all claims, causes and allegations (whether threatened or pending), costs, fees and expenses (including reasonable attorney’s fees), awards, judgments, damages, losses and liabilities arising from or relating to any breach of this Application by Applicant or the officers, directors, employees, agents, representatives, contractors and subcontractors of party against NMWA based entirely or in part on Applicant’s exploitation of the Image(s) licensed hereunder.
  11. Transparencies and digital images may not be duplicated or transferred to a 3rd party under any circumstances.
  12. Applicant will send one (1) gratis copy of the Production to NMWA.